OB Hospitalist Group has selected and installed Freedom's RICAR SMB suite for its document management solution
Ann Arbor, Michigan - May, 2011 - Freedom Imaging Systems (Freedom), a leading data management and solutions provider, is pleased to announce OB Hospitalist Group has selected and installed Freedom's RICAR SMB suite for its document management solution.
RICAR SMB (Record Image Capture and Retrieval for Small and Medium Businesses) is an economical turnkey document and content management software suite for small to medium sized businesses. The RICAR SMB provides an out-of-the-box solution for nearly every department in the business with content repositories (virtual file cabinets) for Human Resources, Accounting, Credentialing, Legal & Risk Management, Hospital Relations and Sales.
Since its establishment in 2006, OB Hospitalist has been growing at an exponential rate and recently determined an online document and content management package would be necessary to maintain control of their documents. OB Hospitalist found that Freedom's RICAR SMB solution fit their current document and content immediate needs while simultaneously preparing them to easily migrate the SMB system into one of Freedom's more robust solutions as their business grows. Freedom's solutions integrate seamlessly with any existing multifunction printer/copier/scanner (MFP). Employees will be able to continue using the same process while scanning - only now instead of sitting on a networked folder, the documents reside in the document management system.
Freedom worked with OB Hospitalist business personnel, examining their current paper-based operation and how best Freedom could assist with improving their processes. Prior to the installation, OB Hospitalist staff scanned documents using a multifunction printer/copier/scanner to online user folders. While digitalizing documents is a useful tool, this process has a few shortcomings. It can be difficult to find and control access to the documents as it is typically not easy to provide a method of indexing the documents for easy retrieval if further processing is required. Documents can become more difficult to find within the system as it becomes cumbersome to find a single document as the volume grows. Many companies find tremendous benefits in utilizing the scanning capabilities of multifunction devices, and Freedom's RICAR system brings in the access control and search-ability typically not included with a basic MFP.
In conjunction with the MFP, OB Hospitalist staff also utilizes two Canon P-150 Scantinis that were included with the purchase to introduce documents to the Freedom system. Once captured, staff further identifies documents via Freedom's workflow module, FreeWf, by selecting predefined indexes for each virtual file cabinet (VFC). Documents are now retrievable and can be worked online using RICAR's FreeView module. Retrieval time is now in milliseconds when searching using the predefined indexes such as date, name, account and type of document. To assist with federal and corporate compliance initiatives, Freedom's RICAR SMB creates a complete audit trail that includes information regarding document capture, deletion and access from any user. Furthermore, security is tied directly into OB Hospitalist's Active Directory to ensure only appropriate staff will have access to any of the documents or content stored within the system.
Freedom’s RICAR SMB suite is comprised of:
- FreeScan access for capturing documents via scanner
- FreeImport folders for importing any file types into the management system including TIFF, PDF, Word, Faxes, WMV and MP3 files. Files can be dragged and dropped into the FreeImport folders or scanned to the folders with multifunction printers
- Six (6) PreConfigured Virtual File Cabinets (VFCs) to store documents online with preconfigured document indexes for quick document retrieval.
- FreeView access allowing for less than three (3) second document retrieval from Virtual File Cabinets straight to desktops.
- FreeWf access for assigning documents specific indexes for fast retrieval.
- FreeReports access for reporting productivity, document access and statistical activity.
Since 2006, Ob Hospitalist Group has been an innovator of new standards in the laborist model. Because their system of providing obstetric emergency availability improves patient care, increases staff satisfaction, and generates additional revenue, the number of hospitals utilizing our program continues to grow. With each new hospital, they take one step further in achieving their mission to transform the quality and safety of women's healthcare.
Ob Hospitalist Group embraces an unparalleled commitment to the quality and safety of women's healthcare, and thus has developed a unique, financially advantageous OB/GYN hospitalist program that is transforming Labor and Delivery departments nationwide. Ob Hospitalist Group welcomes you to explore their website to learn more about their approach, history, and team.
For more information, visit www.obhg.com or contact Ob Hospitalist Group at 800-967-2289.
Freedom Imaging Systems has been a pioneer in the field of document management since 1995. Evolving with the dynamic industry of enterprise content management, Freedom offers small and large businesses alike the tools they need to streamline their business processes. Freedom provides everything a business needs to collect, capture, store and manage data of any kind. In 1995, Freedom created the first version of RICAR (Record Image Capture And Retrieval), their breakthrough document management solution.
RICAR is fully scalable and is easily modified to fit the needs of any type of business. RICAR processes and manages documents ranging from employment applications to explanation of benefits records, for customers ranging from car dealerships to clinical laboratories. RICAR is a software system that can be utilized among many fields and across every department. RICAR also provides users with a complete audit trail making regulatory compliance effortless.
For additional information please contact:
Freedom Imaging Systems